1. NAME

1.1. The organisation is named Kurdistan Scientific Association (KSA).

2. OBJECTIVES

2.1. To advance science and scientific-based technical fields.
2.2. To promote and safeguard the interest of KSA Members.
2.3. To hold regular meetings of KSA Members.
2.4. To organise regular presentations with the object of promoting the social and scientific aims of the KSA.
2.5. To hold activities including training, teaching and research through organisation and co-operation between KSA Members.
2.6. To provide career advice, guidance, and support to KSA Members, especially those newly arrived in the UK.
2.7. To raise funds through subscriptions, donations and sponsorships to support the objectives of the KSA.
2.8. To foster understanding and build connections with scientific institutions in Kurdistan.
2.9. To exchange knowledge, expertise and technologies with other scientific organisations within and between Kurdistan and the Kurdish diaspora.
2.10. To undertake charitable work and provide support for humanitarian purposes.

3. AFFILIATION

3.1. The Association may affiliate with any other scientific association or similar organisation, subject to approval by the Executive Committee and agreement of KSA Members.

4. MEMBERSHIP

4.1. Upon application:

• Full membership is open to those with a science or science-based technical degree:

  • conferred by a university in Kurdistan,

  • or awarded to a person from the Kurdish diaspora,

  • or to non-Kurds who support the values and objectives of the KSA.

• Student membership is open to undergraduates studying science or science-based technical degrees under similar conditions.

4.2. Membership is unlimited.

4.3. Membership may be terminated upon:

• Resignation with formal notice.

• Default of subscription payment for more than two years.

• Expulsion for conduct detrimental to the profession or non-compliance with KSA regulations.

5. SUBSCRIPTIONS

5.1. Payment entitles members to full privileges.
5.2. Subscription amounts set by Executive Committee, subject to General Meeting approval.
5.3. Subscription types:

• Full Members: full subscription.

• Student Members: reduced subscription.
  5.4. Retired or unemployed members may receive reduced or waived subscriptions, while retaining voting rights.

6. VOTING

6.1. Only members up-to-date with subscriptions may vote.
6.2. Elections overseen by Executive Committee.
6.3. Voting by secret ballot unless otherwise agreed.
6.4. Proxy voting permitted (one proxy per member). Proxy forms must be submitted before deadline.

7. ORGANISATION AND ADMINISTRATION

7.1. The KSA is governed by Executive Committee and decisions at General Meetings.
7.2. Executive Committee:

• Always includes President, Secretary, Treasurer.

• No more than nine members.
  7.3. Keeps minutes of meetings.
  7.4. Meets at least twice per year.
  7.5. Term of office is two years; members may serve up to two consecutive terms.
  7.6. Duties include:

• Implement General Meeting decisions.

• Present Annual Report to AGM.

• Manage financial records and bank account.

• Manage property.

• Maintain membership records.

• Oversee KSA activities.

8. GENERAL MEETINGS

8.1. General Meetings hold highest authority.
8.2. Held annually (AGM), or extraordinary if required (EGM).
8.3. AGM sets next meeting date and location.
8.4. AGM may be delayed to two years under exceptional circumstances.
8.5. EGM may be called by Executive Committee or 20% of members.
8.6. Written invitations for EGM must be sent 6 weeks in advance.
8.7. Quorum: 30% of membership.
8.8. Decisions usually made by simple majority (51%).
8.9. Without quorum, 75% of attendees required to pass resolutions.
8.10. President chairs meetings; in absence, Secretary or elected Chair.
8.11. Voting by show of hands unless poll demanded.
8.12. Each member has one vote; tie decided by Chair.
8.13. AGM Duties:

• Approve constitution and amendments.

• Supervise Executive Committee.

• Accept or refuse membership applications.

• Oversee finances and approve reports.

• Approve annual plans.

• Address matters raised by Executive Committee and members.

9. OFFICERS’ TERMS OF OFFICE

President:

• Elected by Executive Committee.

• Serves two-year term (up to two consecutive terms).

• Becomes Immediate Past President after term.

• Oversees KSA, co-signs payments, signs contracts, manages urgent matters.

Secretary:

• Elected by Executive Committee.

• Two-year term (up to three consecutive terms).

• Prepares meetings, maintains records, co-signs contracts.

Treasurer:

• Elected by Executive Committee.

• Two-year term (up to three consecutive terms).

• Manages finances, collects subscriptions, prepares financial reports.

10. BRANCHES

10.1. Branches may be established if sufficient interest exists.
10.2. Structure determined by Executive Committee and local members.
10.3. Branch officers report annually to Executive Committee.
10.4. Branch structures may be set out separately or via constitutional amendment.

11. ACCOUNTS

11.1. Resources used solely to support KSA objectives.
11.2. Treasurer and President oversee financial records.
11.3. Records available for inspection upon request.
11.4. Annual financial reports presented at AGM.
11.5. Income sources:

• Subscriptions.

• Organised events.

• Donations.

• Other approved sources.
  11.6. Subscription fees reviewed periodically.
  11.7. Financial year: July 1 – June 30.
  11.8. No expenditure without properly signed payment orders.

12. AMENDMENTS

12.1. Amendments may be proposed by Executive Committee or by petition of at least three full members.
12.2. Proposals must be submitted two months prior to AGM, distributed 30 days before meeting.
12.3. Amendments require two-thirds majority at AGM.

13. DISSOLUTION

13.1. Dissolution requires 75% approval at AGM.
13.2. After settling obligations, remaining assets distributed fairly among full members.